How to create a video conference with the 3CX client for Windows
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17. Creating a Video Conference from the 3CX client for Windows

Creating a Video Conference (Windows)

On this topic

Creating a Video Conference (Windows)

Introduction

Creating an Ad-Hoc Video Conference

Video Conference Profiles

Create a Scheduled Video Conference

Add More Participants to an Ongoing Conference

See also

Introduction

Nowadays more and more companies have employees working remotely from their home or even in other offices around the world. Travelling for meetings costs time and money which could be better spent elsewhere. Long distances or people in different locations cannot get in the way of holding an important meeting. With the 3CX client you can easily create, schedule, manage, and join ad-hoc conference calls (conference calls that initiate immediately without scheduling), web meetings or even webinars from your desktop or laptop computer. 3CX Video conferencing uses WebRTC technology, so you and your participants don’t have to download and install any additional software or plugins. 3CX WebMeeting must be enabled by your administrator for your extension.

Important: In order to join a 3CX WebMeeting with your smartphone you will have to download the 3CX WebMeeting application from the AppStore for iOS here and from PlayStore for Android here. 

Note: If you are not able to organize a 3CX WebMeeting, contact your administrator to enable this option for your extension.

Creating an Ad-Hoc Video Conference

With the 3CX Client you have the ability to create ad-hoc video conferences in the form of WebMeeting or Webinar:

  1. Click on the “Conference”  button and Create Conference.
  2. Select the .
  3. Fill in the Subject of the conference call and add Notes if needed.
  4. Enter the Email, Number in the appropriate box. You can also add participants from the phonebook by clicking on the  button. Select the desired contacts from the list, by clicking the checkbox next to their name, or by using the Search.
  5. You may also import participants via csv. Click on the  button, select the csv file and press “Open.”
  6. Click “Start Now” to start the conference. This automatically opens up your browser.
  7. If this is the first time you are using the web conferencing feature then you will receive the below message. Allow the use of the camera and microphone in order to proceed.

Video Conference Profiles

You can choose the type of the Video conference prior or during the conference.

  1. Go to Settings  on the Create Conference screen.
  2. Choose between Webmeeting Profile or Webinar Profile.”
  3. There are default settings for each profile, but you can adjust them as per your preferences. You can specify:
  • Participants Rights: Audio, Video and Chat.
  • Meeting options: Allow Participant Control, Everyone is an organizer, Organizer connects first, Hide Names.
  • Bandwidth Settings: Meeting Location and Bitrate.

Create a Scheduled Video Conference

  1. Click on the “Conference”  button and press “Create Conference.”
  2. Select the .
  3. Fill in the Subject of the conference call and add Notes if needed.
  4. Enter the Email, Number in the appropriate box. You can also add participants from the phonebook by clicking on the  button. Select the desired contacts from the list, by clicking the checkbox next to their name, or by using the Search.
  5. You may also import participants via csv. Click on the  button, select the csv file and press “Open.”
  6. Press “Schedule” and fill in the Start Date, Time and Duration.
  7. Click the “Schedule” button. All participants will receive an email with the webmeeting url they need to use to access your conference.

Note: To Edit” or Delete a conference go to ConferenceView Conferences.

Add More Participants to an Ongoing Conference

  1. From within your browser you can start inviting participants. You can do this in the following ways:
  • Click the  icon.
  • Press the “plus” icon next to Attendees.
  1. For these 2 methods, a window will appear asking you to add participants by providing the name and email. Then click on the Add button. Once all participants have been added to the list click on the OK button. An email will be automatically sent to all participants with the link to enter the web meeting.

Additionally, you can click on the  icon or the Link next to the “Meeting Info” in the top right corner of your browser and the meeting link will be automatically copied to your clipboard. You can then send the link to other participants.

Note: Participants entering an ongoing conference will not be able to see previous comments.

See also

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