Create Additional Portals & Administrators
3CX WebMeeting Company Portals are web pages that allow users to access them in order to create and participate in meetings. Company portals operate independently from each other. Multiple Company Portals can be hosted on one 3CX WebMeeting Server. Adding new portals gives you the ability to separate out the management of users and meeting creation options to other administrators.
For instance, your company has offices in several locations each with their own admins. The admins for these sites can be given their own portals to manage and add their users to. You can also have multiple administrators within a portal.
You may also add portals to gain access to Webmeetings using specific URLs. For example, you could create portals for your company's sections or departments and use different URLs to access them. I.e: sales.companyname.com and marketing.companyname.com and so on.
By having the option to create a variety of portals you could even license separate Webmeeting instances and host them for other companies too. All from a single server.
Note: When creating additional portals you must have a *Wildcard Certificate installed In order to avoid potential SSL errors in your browser (Chrome on Android for example, does not accept Self-Signed Certificates) as described in the Installing 3CX WebMeeting Server document.
Creating a new Portal
- Login in to your WebMeeting Server using your Root account credentials. Navigate to the “Admin” page and from the menu select “Portals”.
- Click “Create New”.
- Enter the “Portal host” (IP or vhost). The Creation of a host implies the involvement of a network administrator. The network administrator should add an additional rule to the DNS for the correct hostname resolution of the domain. This way a server with a single IP address can handle multiple domains resolving to multiple portals.
- Check “Enable web interface”.
- Optionally, an expiry date for this portal can be specified.
- Set the number of “Portal concurrent participants (PCP)”. This is the maximum number of participants that can be simultaneously present in meetings.
- Under the section: “Enabled video bandwidth profiles”, choose the video bandwidth profiles that the users of this portal are allowed to use.
- Select the “Enabled features” that portal users can have access to:
- Recording: Allow users to record WebMeetings.
- Allow recordings to be downloaded publicly: When checked, the organizer can publish the recording link and anyone can download the file without logging in. If unchecked, the recording link will only be available for the organizer.
- Meeting PIN: Allow users to create PIN protected meetings.
- You can optionally enable and configure authentication via Active Directory / LDAP, designated administrators for this portal can also edit these features.
- Click “Save”.
The new portal can now be accessed using the specified URL. To create additional portals repeat the steps above or continue with Setting up your 3CX WebMeeting Account for the new portal.
Create and Assign Additional Company Administrators
You can either create a new user or assign administrator privileges to an existing user. To do this:
- Login to the your 3CX WebMeeting main portal with your root credentials.
- Navigate to the “Admin” page and click “Create new”, or click an already created user.
- Fill in the new user’s Email, Name, Phone, Mobile, and Extension numbers, or modify an existing users details.
- Select the portal that the administrator will be assigned to and check “Assign portal administrator privilege”.
- Select whether this user will have an expiry date.
- Leave the “User status” Enabled.
- You can also optionally upload a User Picture.
- Click “Save”.
The new administrator will be saved, and an email containing all the information they need to login to the portal will be automatically sent to them. If you assigned administrative privilege to an existing user, next time they login to their portal, they will now have administrative privileges to the portal.