How to enhance online meetings with PDF sharing

Want to walk through a document live on a call? 3CX lets you upload and share PDFs right in your meeting. No switching tabs or sending files - just present, scroll, and explain everything in real time.

Online meeting and PDF file sharing enables you to convert your Google Docs, PowerPoint presentations and other documents into PDF format which can be uploaded and viewed in real-time with participants of your meeting or webinar.

Instead of sharing documents individually, allow collaborators to contribute to projects collectively during brainstorming and feedback sessions. It's an ideal way to collaborate remotely with customers, clients and colleagues; guide them through the points of your presentation and allow participants to interact with the PDF document.

3CX Video Conferencing - PDF Sharing

What are the benefits of PDF online sharing?

Sharing PDF files among collaborators enables you to quickly, easily and securely share content and discuss and gather feedback in the chat comments panel from participants in any location. What's more, you can:

  • Share content and make presentations to a host of existing or potential customers all at once without the need for individual discussions, file transfers or email threads. Upload PDF files in minutes!

  • Share PDF files securely at the click of a button – there’s no need to grant access to Google Drive documents or share a direct link to your drive or Dropbox. What’s more, meetings can be completely open and shared with a public link, widening the audience to your presentation without compromising on security.

  • Meetings and collaboration sessions can be easily joined on your mobile device, allowing you to take part from wherever you are.

  • Prevent unauthorized changes from being made to documents and projects by collecting and evaluating suggestions during the meeting and keeping your original file private.

  • Reduce costs and time spent on travelling and setting up for meetings by sharing your PDF projects and presentations online.

Powerful collaboration & remote teamwork with online meetings

Remote workers are able to access online documents, shared folders and company projects from their home office. PDF file sharing takes this collaboration up a notch by supplying a visual aspect to brainstorming and feedback sessions. Not only does it allow participants to view the shared document, it also enables them to contribute in real-time exactly as if the team was in the office. Simply invite your colleagues to an online meeting and let the brainstorming begin! What's more, you can add voice, chat and video to meetings for a truly engaging experience.

How 3CX WebMeeting can help

3CX WebMeeting is the integrated video conferencing solution of 3CX's software communications system. It enables users to hold face to face online meetings and collaboration sessions from wherever they are. Participants are able to share their screen, create polls, remote control another participants Windows computer.

During brainstorming sessions and meetings, you might need to share other documents or files with the team. In addition to PDFs, 3CX WebMeeting allows you to share all sorts of documents and files such as Word and Excel documents. Also anything else you need to ensure that your meeting runs smoothly and productively. Bring your meetings to life by sharing your PDF presentations with 3CX WebMeeting!

Key features

  • Share your PDF presentations

  • Easy to use

  • Share documents and files

  • Text chat and file transfer

  • Create polls and collect feedback

  • Remote control the desktop of other participants

Further reading

Last Updated
This document was last updated on 4 July 2025
https://www.3cx.com/video-conferencing/pdf-sharing/